Top 3 Mistakes Recruiters Make When Submitting Candidates
In healthcare staffing, candidate submission is one of the most crucial steps — and yet, it’s where even experienced recruiters slip up. A great candidate can be rejected simply because of how they were presented.
Here are the top 3 mistakes recruiters make when submitting candidates — and how to avoid them 
1. Incomplete or Inaccurate Details
Submitting profiles without confirming details like license status, availability, or shift preference is one of the most common mistakes.
These small gaps lead to wasted time, client frustration, and a bad candidate experience.
Quick Fix:
Always verify compliance documents, credentials, and availability before submission. Use a checklist or automation tool to make sure nothing’s missed.
2. Weak Candidate Presentation
Many recruiters submit resumes “as-is,” without tailoring or formatting them for the client. Clients don’t have time to dig through unstructured resumes — they want clarity and relevance.
Quick Fix:
Add a short summary at the top of your submission:
Years of experience
Relevant specialties
Certifications
Location & availability
This makes your submission look polished and professional.
3. Submitting Without Candidate Consent
It happens more often than we admit — submitting a profile before confirming with the candidate. It may seem like you’re saving time, but it can seriously damage trust and compliance credibility.
Quick Fix:
Always call or message your candidate first. Get their verbal or written consent before sending the resume to a client or MSP.
Final Thought
Recruitment success isn’t just about finding great candidates, it’s about submitting them right. A clean, compliant, and confident submission increases your chances of closing placements faster and building lasting client trust.
Next Step:
Ready to sharpen your submission process?
Check out our Recruiter Tools and Skills Checklists at StaffingGuide.net — built to make your day-to-day staffing tasks simpler and smarter.